Implementing the new eLearning authoring tool, such as iSpring Suite, may be stressful for managers. It’s a transformation that has an impact on both people and processes. It might be challenging to unite your staff behind the change, reduce the agony of the transition, and swiftly reap the promised rewards. With these 10 steps, you can be sure that your investment will not inhibit your team, and that adopting a new tool will go smoothly:
1. Communicate the reason for the requirement
You’ll be able to give your team and stakeholders the proper plan about the new technology if you’re clear on your reasons. It will help clarify what “proof points” or milestones you should include in your implementation plan. Furthermore, it provides you with a solid foundation for a discussion with your provider. What resources can they offer to assist you in getting there? The following are some of the most compelling reasons to make a change:
- Meet business demands with a solution that enables onboarding new writers, designers and bringing SMEs to collaborate easier.
- Reclaim control of your collection of eLearning content and be able to make rapid adjustments to it.
- Reduce costs by reusing, rebranding, translating, and collaborating on modules to offer large-scale solutions to your business.
2. Predict the implementation challenges
Whatever your goals are, you’ll want your tool to have the features and capabilities to help you achieve them. But, how much change (and danger) does employing this product bring to your team and company?
3. Clarify the process difference
Process differences are not the same as functional differences. Map out of your present development process (if you have one). Do different people play distinct roles, such as reviewers and designers? If you’re new to online learning, consider how you presently create a training course?
4. Develop new methods to simplify implementation
It’s not merely a matter of adapting an old procedure to a new instrument. Collaborate with the tool provider to reap the benefits.
You may be moving to a cloud-based platform, in which case reviews, comments, and revisions may all be done directly in the tool rather than outside. Perhaps it includes built-in author onboarding, allowing you to directly market the product to SMEs.
5. Garner employee reviews and feedback
Choosing to commit entirely to one new authoring tool rather than adding another to the mix results follow two different implementation techniques. In both cases, your team should advise you to help you reach your desired objectives and give case studies and practical actions to assist you in making the changeover.
6. Figure out support provided by the tool
Many people considering making the transfer have this question and concern. How soon your staff can catch up determines how involved you should be, how quickly you can implement it, and how quickly you can reap the rewards. What is the customer care support that will be provided by the authoring tool?
Will it include training videos, help center, FAQ, live chat support, demos, and ready-made templates for quick results?
7. Find out how others pulled it off
Check out other enterprises that will have faced the issue of implementing a good authoring platform. See if your supplier can walk you through the procedure. Since the authoring tool has already been implemented by other comparable companies.
8. Set goals for yourself and track your progress over time.
It might take weeks or months until you observe quicker authoring, gather enough learner feedback to prove that the quality is up to par, and deliver all of the planned releases.
Include milestones in your implementation strategy, and seek ways to evaluate and confirm its effectiveness along the way. Keep stakeholders up to date and informed about your accomplishments.
9. Create a quick demo
Even if you’re working on a large project, having a new, attractive sample of what your new tool can achieve is critical to gaining acceptance. What you create upfront might become an internal template that other teams can adopt. Create a project with information that is “well-known” to you and has a “wow” factor. Is it possible that it’s a previous project created in a new authoring tool? Tell them how quick and easy it was.
10. Train a small group
Empowering a small group of volunteers to arrange the back-end can assist and speed up the overall deployment.
It shouldn’t seem like implementing a new tool is a tough challenge. Good providers will think for you, provide you with much-needed support, break it down into checkpoints for you, and assist you to get there.
Make sure you talk to your eLearning vendor about how they can help you in each of the 10 areas listed above, regardless of the authoring tool you choose.